Job title: Business Asisstant Intern
Company: Jones Lang LaSalle
Job description: Part I – Support Administration scope:
- Calendar management: The Admin is responsible for managing manager’s calendar to ensure no meeting overlaps and prioritize the right meetings. Activities includes schedule meetings, accepts meeting invitations, gives availability to senders in case of meeting conflicts, arranges meeting with other key stakeholders as requested, including external stakeholders.
- Meetings: Book and manage meeting logistics such as calendar invitation, venue booking and agenda to make sure meeting run smoothly. When appropriate, ensure presentation foils are posted, MOM and AR tracking is published.
- Organize CS department level events: Plan and organize meetings and off-sites including prepare agendas/itinerary, coordinate logistics, F&B ordering for events such as CS Recognition, CS Manager Forum, FTF meeting, Corporate Visitor, Teambuilding, Department Planning; Link CS; QGS; department training, etc.
- Travel booking: Prepare documentation for manager and visitors’ visa application. Handle domestic/international travel arrangement and managing expenses.
- Site admin WG: Being a part of Admin Council members to support site events (BUM, TET gala, Community, Family Fun Day…), run Admin Council Projects, update Admin Package Sharing, and cover for other Admin’s OOP.
- Other tasks: Handle requests from manager associated with priorities and deadlines. Additional duties include managing tactical projects, order supplies, CR coordination, generating shipping memo, etc. Hiring assistant for VNAT CS to open requisitions, schedule interviews, proceeds FDO and LDO, updates CS Org Chart, PDL, shared point/shared drives and address book. Purchasing name card for CS employees. Manage CS stationary and asset tracking such as department cameras, cellphone.
Part II – Support GROW, Café and Site Service Quality Program assistant per company arrangement in IFM contract:
- Manage 5S, SMBWA and site GPTW/upkeep program.
- Assist CS communication channel and ASK KKT program
- Join Vietnam CS Café team and support related work.
- Document control and Incoming / Outgoing letter tracking
Qualifications
- Fresh Graduated student is also welcomed.
- Strong organizational and problem-solving skills with high-level of multi-tasking abilities.
- Demonstrate strong accuracy/attention to detail in managing busy schedules and taking the initiative to manage logistics while managers are traveling.
- Be proactive and eager to learn new things.
- Good communication skill. Be able to handle information with confidential manner.
- Good in English and office tools like excel, word, etc.
Location:On-site –Ho Chi Minh City, VietnamIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
I want to work for JLL.
Expected salary:
Location: Ho Chi Minh City
Job date: Sat, 18 May 2024 00:33:08 GMT
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